Annual Reports of Non-Profit Organizations in the Commercial Register and the Register of Non-Profit Legal Entities. Deadlines, Forms G2/G3, required documents, and common mistakes.
For many associations and foundations, annual reporting may appear to be a mere formality. In practice, however, this is precisely where omissions often arise. The first and most important step is to determine whether the organization carried out any activity during the reporting period. This will determine whether Form G2 for publication of the annual financial statements must be filed, or Form G3 for a declaration of no activity.
Where the non-profit organization has carried out activity, Form G2 is ordinarily filed. The annual financial statements, signed by both the preparer and the head of the entity, together with the relevant declarations, must be attached. The Registry Agency also specifies a particular requirement for micro, small, and medium-sized enterprises: a declaration certifying the adoption of the financial statements by the competent body must be enclosed.
Where the non-profit organization has not carried out activity, Form G3 together with a declaration under Article 38(9)(2) of the Accountancy Act must be filed. This declaration must be published by 30 June of the following year, and no state fee is payable in respect of it. For the annual financial statements, where activity has been carried out, the filing deadline is 30 September of the following year, and the Registry Agency also states that no state fee is payable for the filing of annual financial statements.
One of the most common mistakes is the incorrect assessment of whether the organization was in fact “without activity”. Another frequent error is the filing of an incomplete set of documents — for example, a missing declaration of adoption, a missing signature, or an inappropriate power of attorney. That is precisely why it is important, from the outset, to verify the organization’s status and identify the person authorized to file the documents.
In the case of non-profit organizations for public benefit, there is an additional important risk. The Non-Profit Legal Entities Act requires the annual filing for publication of the annual financial statements and the annual activity report. Failure to comply for two consecutive years may result in the entry of a temporarily suspended public benefit status, following prior notification and the granting of an additional period for compliance.
The safest approach is straightforward. First, determine whether the organization has carried out activity. Next, select the correct form, prepare a complete set of documents, and file them within the statutory deadline. This helps avoid refusals, delays, and unnecessary administrative complications. For more information, consultation, and legal assistance regarding the annual reporting of non-profit organizations, please contact Anelia Ivanova Law Firm.
For many associations and foundations, annual reporting may appear to be a mere formality. In practice, however, this is precisely where omissions often arise. The first and most important step is to determine whether the organization carried out any activity during the reporting period. This will determine whether Form G2 for publication of the annual financial statements must be filed, or Form G3 for a declaration of no activity.
Where the non-profit organization has carried out activity, Form G2 is ordinarily filed. The annual financial statements, signed by both the preparer and the head of the entity, together with the relevant declarations, must be attached. The Registry Agency also specifies a particular requirement for micro, small, and medium-sized enterprises: a declaration certifying the adoption of the financial statements by the competent body must be enclosed.
Where the non-profit organization has not carried out activity, Form G3 together with a declaration under Article 38(9)(2) of the Accountancy Act must be filed. This declaration must be published by 30 June of the following year, and no state fee is payable in respect of it. For the annual financial statements, where activity has been carried out, the filing deadline is 30 September of the following year, and the Registry Agency also states that no state fee is payable for the filing of annual financial statements.
One of the most common mistakes is the incorrect assessment of whether the organization was in fact “without activity”. Another frequent error is the filing of an incomplete set of documents — for example, a missing declaration of adoption, a missing signature, or an inappropriate power of attorney. That is precisely why it is important, from the outset, to verify the organization’s status and identify the person authorized to file the documents.
In the case of non-profit organizations for public benefit, there is an additional important risk. The Non-Profit Legal Entities Act requires the annual filing for publication of the annual financial statements and the annual activity report. Failure to comply for two consecutive years may result in the entry of a temporarily suspended public benefit status, following prior notification and the granting of an additional period for compliance.
The safest approach is straightforward. First, determine whether the organization has carried out activity. Next, select the correct form, prepare a complete set of documents, and file them within the statutory deadline. This helps avoid refusals, delays, and unnecessary administrative complications. For more information, consultation, and legal assistance regarding the annual reporting of non-profit organizations, please contact Anelia Ivanova Law Firm.
When should Form G2 be filed?
Form G2 is filed where the non-profit organization has carried out activity during the reporting year and must publish its annual financial statements.
When should Form G3 be filed?
Form G3 is filed where the non-profit organization has not carried out activity and is filing a declaration of no activity.
What is the deadline for filing annual financial statements?
The deadline for filing annual financial statements is 30 September of the following year.
What is the deadline for filing a declaration of no activity?
The declaration of no activity must be filed by 30 June of the following year.
Is a state fee payable?
No, no state fee is payable for the filing of annual financial statements or for a declaration of no activity.
What is the specific risk for non-profit organizations for public benefit?
If the filing is omitted for two consecutive years, a temporarily suspended public benefit status may be entered.
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